Renewing your Indian passport while in London is something many people find themselves needing to do at some point.
Whether it's because your passport is getting close to its expiration date, you've filled up all the pages, or you've simply misplaced it, understanding how to renew it is pretty important.
With around 370,000 Indian nationals living in the UK as of 2021, it's clear that a lot of people are in the same boat. This guide is here to make the whole process simpler for you.
We'll walk you through what documents you need, how much it'll cost you, and the steps you need to take. Getting the hang of renewing your Indian passport is crucial if you're planning trips back to India to visit family or explore new places around the world. So, let's dive in and make sure you're all set for your next adventure!
Identify the Type of Service Required:
Before you start on the Indian passport renewal journey, it's crucial to identify the specific service you need. Whether you're renewing a passport nearing its expiration date, replacing a lost or stolen passport, or seeking expedited processing for urgent travel needs, understanding your requirements is the first step. Take into account factors such as your current passport status, travel plans, and any unique circumstances that may affect the type of service you require. By clarifying your needs upfront, you can streamline the renewal process and avoid unnecessary delays or complications.
Understand the Fee Structure:
As you prepare to renew your Indian passport, it's essential to familiarise yourself with the associated fees for the service you require. The fee structure varies depending on factors such as the type of service, processing time, and any additional services requested. Take the time to review the fee schedule provided by the relevant authorities to ensure that you have a clear understanding of the costs involved. Budgeting for the required fees upfront can help you avoid any financial surprises and ensure a smooth renewal process without delays due to insufficient funds.
Fees for Reissue of Passports:
(Up to one year after expiry or up to one year before expiry (having valid visa)/if there are no sufficient blank pages in the passport/change of name subsequent to marriage or remarriage or divorce or death of spouse/addition or deletion of spouse name/change of address/change of signature/change in appearance)
| SERVICE | FEES |
|---|---|
| For ordinary (36 pages) passport (also applicable to minors in the age group of 15 to 18 years) | £61.00 |
| For jumbo (60 pages) ordinary passport (also applicable to minors in the age group of 15 to 18 years) | £81.00 |
| Additional fee for Tatkal Service (Wherever applicable. Conditions apply) | £117.00 |
Passport expired for more than one year (having valid visa/expired visa)/change of name (other cases):
| SERVICE | FEES |
|---|---|
| For ordinary (36 pages) passport (also applicable to minors in the age group of 15 to 18 years) | £61.00 |
| For jumbo (60 pages) passport (also applicable to minors in the age group of 15 to 18 years) | £81.00 |
Initiate the Online Application Process
To start the process, access the Passport Seva Online Portal and complete the passport renewal form. This platform simplifies passport-related tasks, enabling you to fill out and submit forms electronically with ease.
For urgent passport renewal needs, consider the 'TATKAL' Passport Service, designed for emergencies. Eligible applicants must reside in the UK and possess a valid passport with current UK visa status. However, certain applicant categories are ineligible for this service:
- Individuals without a valid UK visa.
- Passports expired for over 3 years.
- Renewal of Short Validity Passports (SVP).
- Applicants seeking name changes, gender changes, or corrections to birth details.
- First-time passport applicants without a Birth Registration Certificate.
Ensure you choose the appropriate category based on your circumstances to avoid complications in the process.
Prepare for In-Person Submission:
While most passport renewal processes require in-person submission of documents, there are certain circumstances where a close family member can submit the application on your behalf with an authorization letter. If you're unable to submit the application yourself due to unavoidable reasons, such as illness or travel constraints, it's essential to make arrangements for an authorised individual to do so. Ensure that the authorised individual has all the necessary documentation, including the completed application form, appointment confirmation, and any supporting documents, along with a duly signed authorization letter. By preparing for in-person submission in advance, you can ensure that your application is submitted on time and without any complications.
Schedule an Appointment:
Booking an appointment for passport submission is a critical step in the renewal process. Whether you're submitting the application yourself or authorising a family member to do so on your behalf, scheduling an appointment ensures that you have dedicated time to complete the submission process efficiently. Utilise the online appointment booking system provided by the relevant authorities to select a convenient date and time for your submission. Keep in mind that each applicant, including minors, may require a separate appointment, so plan accordingly if you're submitting applications for multiple family members. Remember to print out the appointment confirmation and bring it with you on the day of submission to facilitate smooth processing at the designated centre.
Gather Required Documents and Photos
Gather all the essential documents and photos necessary for the passport renewal process. These include:
❖ Printed and signed application form
❖ Confirmation of appointment
❖ VFS Declaration Form
❖ Personal Particulars Form for police verification in India
❖ Four recent passport photos that meet the following specifications:
- Un-mounted
- Size of 2 inches by 2 inches
- Face covering 70 to 80% of the photo area
- Full face with a front view and eyes open
- Taken within the last 6 months
- Clear and well-defined against a plain white background
- Appropriate brightness and contrast
- Even lighting with no shadows
- Neutral expression with mouth closed
- Non-tinted prescription glasses allowed if eyes are clearly visible
Submit the Application: On the day of your scheduled appointment, arrive at the designated passport submission centre with all your documents and photos prepared for submission. Upon arrival, obtain a submission token from the security desk and proceed to the designated submission area. Present your documents to the authorised personnel and follow their instructions for the submission process. Ensure that all documents are arranged according to the specified guidelines and that you provide any additional information or clarification as requested. By submitting your application in person and following the prescribed procedures, you can facilitate smooth processing and ensure that your renewal application is handled efficiently.
Payment of Fees:
Once you've submitted your application, it's time to pay the applicable fees for the passport renewal service. The fee amount varies depending on factors such as the type of service requested and any additional services or processing options chosen. Payment can typically be made in cash, by debit card, demand draft, or postal order payable to the designated authority or service provider. Be sure to inquire about any surcharges that may apply, especially for credit card payments, and budget accordingly to cover the total cost of your renewal. By completing the payment process promptly and accurately, you can avoid delays in processing and ensure that your application moves forward smoothly.
Select Delivery Options:
After completing the payment process, you'll need to choose the mode of delivery for your original documents and newly issued passport. Options typically include DX courier service or Royal Mail Special Delivery, depending on your preferences and requirements. Provide the necessary details, including your preferred delivery address and contact information, to facilitate the smooth and secure delivery of your documents. If opting for postal delivery, ensure that you have the required envelopes or packaging materials ready to provide to the authorised personnel. By selecting delivery options that align with your needs, you can ensure that your documents and passport are delivered safely and efficiently.
Track the Progress of Your Application:
Once you've submitted your application and selected your delivery options, it's essential to stay informed about the progress of your renewal process. Utilise the designated tracking system provided by the relevant authorities to monitor each stage of your application's processing. This allows you to track the movement of your documents and passport and anticipate their arrival at your designated delivery address. Be sure to keep any tracking numbers or reference information provided to you during the submission process for easy reference. By staying proactive and monitoring your application's progress, you can address any potential issues or delays promptly and ensure a smooth and timely renewal experience.
Be Aware of Processing Times and Special Cases:
When you renew your Indian passport in London, it usually takes about four to five weeks for the whole process. Once it's done, you'll receive your new passport in about 10 working days. If you opt for the Tatkal service, which is quicker, it'll be ready in just two to three working days.
But remember, these time frames might change based on different situations. To keep tabs on what's happening with your application, use the online tracking system provided by VFS. This way, you can see when VFS sends your application to the Indian Embassy or Consulate, when they review it, and when your new passport is on its way back to VFS. Then, you can arrange for it to be sent to you via courier. Tracking your application online helps you stay informed every step of the way, ensuring a smooth renewal process.
To Sum Up
Renewing your Indian passport in London is a manageable process when you follow the outlined steps and guidelines. By identifying the type of service required, understanding the fee structure, and completing the application process accurately, you can streamline the renewal process and avoid unnecessary delays. Remember to gather all necessary documents, schedule an appointment, and submit your application in person for efficient processing. Stay informed about the progress of your application through the tracking system provided, and be aware of processing times and special cases that may affect your renewal timeline. With careful planning and attention to detail, you can ensure a smooth and timely renewal of your Indian passport.
